What Is a Monthly Safety Meeting?
A Monthly Safety Meeting is a formal, structured discussion conducted onboard once every month, usually led by the Master, with participation from all senior officers and representatives from each department.
But let me be honest, many seafarers treat it as a paperwork formality.Just tick the box, sign the form, attach a photo, and move on.
That mindset is dangerous.
A monthly safety meeting is actually a powerful tool, to reflect, to learn, to raise concerns, and to build a culture where everyone goes home safe.
Who Attends?
Master (Chairman)
Chief Officer
Chief Engineer
Second Engineer
Safety Officer (if designated)
Bosun, Motorman, or Crew Rep
Steward/Cook (if galley issues are raised)
Electrical Officer (if present)
All ranks can and should raise points. This is not only an officer’s forum.
What Is Discussed?
Here’s what a proper Monthly Safety Meeting should cover:
- Incidents and Near Misses
What happened last month?
What could’ve been prevented?
Any lessons learned?
- Safety Drills Review
Were all drills done?
Were crew responses satisfactory?
Any gaps in understanding?
- PMS and Equipment Safety
Any failures or breakdowns?
LSA/FFA items needing attention?
Any maintenance delayed?
- Work Permits & Toolbox Talks
Were permits issued correctly?
Are crew using proper PPE?
Is the toolbox talk culture strong?
- Housekeeping & Cleanliness
Slippery decks, loose gear, obstructions?
Any improvement needed in engine room or accommodation?
- Crew Feedback and Suggestions
Any crew member wants to raise a concern?
Galley hygiene, water quality, recreation, etc.
- Safety Campaigns / Training
Upcoming training or planned safety theme?
Suggest topics like “fire safety,” “safe mooring,” or “confined space entry.”
Master’s Role
As Master, I treat this meeting like an open forum, not a lecture.
My tips to other Masters:
Speak less, listen more.
Encourage juniors to speak freely, no judgement.
Document properly and share the MOM with shore office.
Follow up on action points next month.
Why This Meeting Matters
It keeps everyone aware and involved in safety
Helps prevent repeat incidents
Improves communication between departments
Shows PSC, vetting inspectors, and ISM auditors that your ship has a strong safety culture
Remember, checklists don’t save lives, mindsets do.
Final Thoughts
As Captains and Chief Engineers, we are responsible not just for cargo and machinery—but for the lives of every soul onboard.
Don’t let the Monthly Safety Meeting become a dry, routine affair.
Make it matter. Use it to connect with your crew, to identify risks, and to share wisdom.
Safety is not taught, it is built, one conversation at a time.
